December 10, 2017

Meeting was opened by President Laura Christofk at 7:13 PM CST. Present were; Laura Christofk, Larry Haggard, Jeff Ruesser, Donna Semas, Jennifer Wetzel, Bob Curlee, Deb Botruff, Gloria Snyder, Stan Cass, Sharone Fischer S. A. Walkup, and two visitors, Sean and Annette Sterling.

  1. Laura introduced the visitors, Sean and Annette Sterling from Canada.

  2. Jeff Ruesser gave a Treasurer’s report.

  3. Larry Haggard gave a Secretary’s report.

  4. Laura gave an update on our Journal.
    Janet Davis stepped down as Editor and Laura named Patrice Lewis as the new Editor.

  5. Laura gave an update on our website.

  6. Donna Semas gave an update on Area 3 Manager.
    She proposed Annette and Sean Sterling as Area 3 Manager.

  7. Bob Curlee gave an update on Area 2.

  8. Gloria Snyder gave an update on Area 5.

  9. Stan Cass gave an update on Area 6.

  10. The minutes from the November meeting were approved.

  11. Laura discussed our Registrar situation with input from the Board. Laura will put on our website that we’re looking for a Registrar. We will accept applications and appoint at a later date.

  12. Laura discussed the By-laws and Rules and Regulations with the Board.

  13. Laura discussed our budget with the Board. Jeff Ruesser and Gloria Snyder reported on the budget they’re working on.

  14. Laura discussed 2018 goals with feedback from the Board.

  15. The next meeting will be January 14th, 2018.

  16. Meeting was adjourned at 9:28PM CST.

November 12, 2017

The meeting was called to order by President Laura Christofk at 7:08 CST. Present were: Laura Christofk, Larry Haggard, Jeff Reusser, Edlyn Muir, Jennifer Wetzel, Stan Cass, Donna Semas, Sharone Fischer, Bob Curlee, S.A. Walkup, and Deb Botruff.

  1. Laura introduced Deb Botruff as a possible Area 4 Manager.

  2. Jeff Reusser gave a financial report.

  3. Larry Haggard gave a Secretary’s report.

  4. Laura advised the Board that Edlyn Muir was stepping down as Registrar due to health problems.

  5. Laura talked about ADCA and Legacy transfers to PDCA and costs involved.

  6. Laura reported that the Journal went to printer last Thursday.

  7. Laura reported on problem with Kent Brooks and our old website.

  8. Laura talked about changes to website.

  9. Laura reported on online Registry database. Premier is making progress on backlog of registrations and memberships.

  10. Laura reported that Gordon Graham is no longer Area 3 Manager.

  11. Donna Semas moved to approve minutes of previous Board meeting. Seconded by Jennifer Wetzel. Motion passed.

  12. Laura appointed Deb Botruff as Area 4 Manager and was approved unanimously.

  13. Laura and the Board discussed what information is visible on pedigree search online.

  14. Laura and the Board discussed late fees for registration of animals. After discussion, Jennifer Wetzel moved and Deb Botruff seconded that no late fees would be incurred for animals up to 3 years of age. After 3 years of age, late fees would be waived if animal was DNA’d and Parent verified. Motion passed. Effective immediately.

  15. Laura discussed postponing next years election until bylaws are redone. Donna Semas moved and Deb Botruff seconded to postpone election until bylaws are updated. Motion passed.

  16. Laura requested that Board members look at proposed Bylaws and Rules and Regulations changes and make comments to Bylaws Committee in next 2 weeks.

  17. Bob Curlee reported on his Area’s happenings.

  18. Laura set the next Board meeting for December 10, 2017.

  19. Meeting was adjourned at 9:01 CST.

October 8, 2017

The monthly Tele-conference Board meeting of the Purebred Dexter Cattle Association of North America was called to order by President Laura Christofk at 7:05PM CDT.

Those present:  Laura Christofk (President), Donna Semas (Vice-President), Jeff Reusser (Treasurer), Edlyn Muir (Registrar), Larry Haggard (Secretary), Sharone Fischer (Area Mgr), Jennifer Wetzel (Area Mgr), Gloria Snyder (Area Mgr), Stan Cass (Area Mgr), Bob Curlee (guest member), and S.A. Walkup (guest member).

  1. Jeff Reusser gave the Financial Report.

  2. Larry Haggard reported on the number of registrations, transfers, and memberships—both new and renewals.

  3. Edlyn Muir reported on the status of registrations.

  4. Laura advised the Board that the Fall Journal was in process and should be out by mid November. She also gave an update on our new website.

  5. Donna Semas advised the Board that no one had been found to take Area 4 Manager.

  6. Gloria Snyder reported on her visit to the Tunbridge World Fair in Vermont.

  7. Donna Semas gave an update on the Bylaws Committee.

  8. Jeff Reusser reported on the status of the Budget.

  9. Laura Christofk appointed S.A. Walkup as our Genetics Coach and as a member of the Journal team.

  10. Gloria Snyder moved that the minutes from the preceding meeting be approved. Sharon Fischer seconded the motion. The minutes were approved.

  11. Laura Christofk appointed Bob Curlee as Area Manager for Region 2. Stan Cass moved that Bob Curlee be approved and Donna Semas seconded the motion. The motion was passed.

  12. Laura Christofk asked that we encourage non Board members to be on our committees.

  13. Laura Christofk discussed the upcoming elections.

  14. Laura Christofk asked for someone to help with Marketing and our new website.

  15. Stan Cass moved and Bob Curlee seconded the motion to change the Certified Registration criteria from negative PHA and negative Chondro to just being tested for both and the results being posted on the registration certificate. This change to take place on January 1, 2018. The motion passed unanimously.

  16. Laura Christofk set the next meeting for November 12th.

  17. Meeting was adjourned at 9:04PM CDT.

September 10, 2017

Members Pressent:  President Laura Christofk, Treasurer Jeff Reusser, Secretary Larry Haggard, Registrar Edlyn Muir, Area Manager Gloria Snyder, Area Manager Stan Cass, and Area Manager Sharone Fischer.

            President Laura Christofk called the meeting to order at 7:19PM CDT.

  1. Jeff Reusser gave the Board a Financial Report.

  2. Larry haggard gave a status report of new and current memberships, registrations, transfers and other income sources.          

  3. Laura advised the Board that Doug said that the database should be ready by September 15th. She also advised that a temporary site for online registrations should be online on September 11th.

  4.  Laura gave a report on the PDCA Journal. She and her Journal team have already started on the Fall Journal.

  5. Laura advised the board about the new website and said it should be ready to go online sometime next week.

  6. Laura reported on the Utah State Fair that she attended last week.

  7. The Tennessee Valley State Fair is next week in Knoxville, Tennessee. Larry is planning on attending and representing PDCA.

  8. Gloria is going to the Tunbridge World Fair in Vermont to represent PDCA.

  9. Laura discussed the PDCA Journal and it’s costs. She advised that we really need to budget for the Journal as it’s a major expense for the Association. She also discussed budgeting the Association’s monthly expenses.

  10. Laura appointed the following committees: 
    By-Laws Committee: Donna Semas, Stan Cass, Edlyn Muir, and Gordon Graham.
    Genetics Committee: Edlyn Muir and 2 non Board members of her choosing.
    Budget Committee: Jeff, Gloria, and Larry

  11. Laura discussed the need for a website webmaster.

  12. Laura discussed making changes in the registration and membership pricing structure.

  13. Gloria Snyder moved and Sharone Fischer seconded the motion to approve the minutes for the August 13, 2017 meeting.  Passed unanimously.

  14. Laura appointed Gordon Graham as Area Manager for Area 3. Stan Cass moved and Gloria Snyder seconded the motion. It passed unanimously.

  15. Laura asked for Board approval to financially compensate Janet Davis on a continuing, per issue basis as Content Manager of the Journal. Gloria moved and Stan seconded the motion. The motion passed unanimously.

  16. The next Board meeting will be held on October 8, 2017 @ 7PM CDT.

  17. Meeting was adjourned at 9:02PM CDT.      

 

Submitted by Larry Haggard, Secretary

August 13, 2017

The regularly scheduled monthly Teleconference Board meeting of the Purebred Dexter Cattle Association was opened by President Laura Christofk at 7:03 PM CDT with the following members present:  Laura Christofk (President), Donna Semas (Vice President), Jeff Reusser (Treasurer), Edlyn Muir (Registrar), Larry Haggard (Secretary), and Area Managers Gloria Snyder, Stan Cass, Sharone Fischer, and Jennifer Wetzel. Gordon Graham (Visitor) was also on line.

  1. President Christofk introduced Edlyn Muir, our new Registrar, and Gordon Graham, a prospective Area 3 manager.

  2. The Board discussed having transparency in our actions by allowing PDCA members to listen in on our teleconference meetings.

  3. Jeff Reusser advised the Board that a new bank account has been opened. Laura and Jeff gave a short account on what had recently happened with the old bank account.

  4. The Board discussed registry related guidelines.

  5. Laura advised the Board that the Journal would go to print tomorrow (August 14, 2017). Laura also said that she had reached out to Janet Davis who graciously agreed to help with our Journal.

  6. Donna Semas advised that she is still searching for replacement area managers for the three Areas that need filling.

  7. Gloria moved and Donna seconded that the minutes from the July 27, 2017 be approved.  Passed.

  8. The Board then discussed Registration Pricing.  It was agreed that charging only $5 for whole herd transfers into PDCA was insufficient and suggested that $5 per animal would be more appropriate. Eliminating late fees was discussed as well as registration and transfer fee (done at the same time) to get a discount—this was tabled. Gloria moved and Jennifer seconded the motion that $5 per animal be charged when transferring animals into PDCA. Motion carried.

  9. Larry was asked to advise the Board on his procedure for handling registrations and membership applications. 

  10. Laura asked about the old information on the website about members sending their tail hairs to PDCA to send on to Igenity.  She was advised that this was old information and should be taken off of website.

  11. Laura and the Board discussed event sponsorships, specifically the Utah State Fair Youth Show and the Missouri Dexter Breeders show.  It was agreed that event sponsorships needed to be budgeted in advance.

  12. Jeff was asked to begin working on a budget proposal for the upcoming months.

  13. Laura advised that she was looking into a new website.

  14. Donna moved to change the contract with Premier to show a 3 month termination notice rather than 6 months.  Stan seconded the motion. Motion passed.

  15. The Board did not appoint an Area Manager for Area 3.

  16. The next Board meeting will be held on September 10, 2017 @ 7PM CDT.

  17. Meeting was adjourned at 9:39PM CDT.
     

Submitted by Larry Haggard, Secretary

SPECIAL TELECONFERENCE MEETING
JULY 12, 2017


Present: Laura Christofk, Donna Semas, Jennifer Wetzel, Stan Cass, Larry Haggard, Sharone Fischer, Jeff Reusser, Gloria Snyder

The meeting was called to order by President Laura Christofk at 8:05pm EDT.

  1. Discussed issue of "post card" ballots sent out by Laura during the election. Rosemary inquired about sending out letter to membership that had been discussed at the June 11, 2017 meeting. General consensus of Board was that, although we thought a letter was supposed to be sent out in June, it was a moot point now that the election was over and would be a waste of funds. Laura offered to post something on the website and in the upcoming Journal so as to avoid confusion in the future.

  2. Discussion of setting up new bank account for the Association. Gloria moved/Larry seconded to give Jeff Reusser authorization to set up a new bank account for the PDCA with Jeff Reusser and Stan Cass as signatories.  Roll call vote. Passed unanimously.  Jeff, Larry and Gloria will work on the details. The Board felt a larger "national" bank would be the best choice as it would allow flexibility in the future as Association Officers change.

  3. Continued discussion from July 9th meeting regarding outsourcing registry service. Laura established the Registration Service Advisory Committee to define scope of registration issues/procedural issues to be handled by the outside service and those that would be handled by the Association's Registrar. Stan Cass appointed Chairman, members Jennifer Wetzel and Donna Semas. Laura, Jeff and Gloria will work on financial aspects of contract.

  4. Discussion of new Association address. Jennifer moved/Larry seconded to change address to a neutral PO Drop Box and have mail forwarded to Secretary for logging in and dispersal. Roll call vote. Motion passed unanimously.

  5. Discussion of conversion to online database with Doug Meyer. Larry moved/Jennifer seconded to contract with Mountain Niche Web Services to convert our database to an online multi-user database. Roll call vote. Motion passed unanimously.

  6. Combined Spring/Summer Journal issue is in the works. Sharone is graphic designer and offered to help Leanne and Laura out.

  7. Larry Haggard offered his resignation as Area 4 Manager. Gloria moved/Stan seconded to accept Larry's resignation. Motion approved.

  8. Laura recommended Larry Haggard as the new Secretary of the Association. Passed unanimously. Laura will call members in Area 4 to find a replacement for Larry.

  9. Jennifer moved/Donna seconded to adjourn. Motion carried.

  10. Next meeting August 13, 2017 8pm EDT.

  11. Meeting Adjourned 9:41pm

Respectfully submitted,

Gloria Snyder
Area 5 Manager

JULY 9, 2017

Purebred Dexter Cattle Association Teleconference March 12, 2017 Those present: Laura Christofk, Donna Semas, Stan Cass, Larry Haggard, Jennifer Wetzel, Gloria Snyder
Absent: Rosemary Fleharty

  1. The meeting was called to order by President Laura Christofk at 8:04pm EDT. Laura introduced our new Vice-President Donna Semas.

  2. Larry Haggard informed the board of recent ADCA policy changes that may impact the PDCA.

  3. Gloria moved/Stan seconded to move into executive session to discuss personnel matters. Board entered executive session at 8:15pm.  Board left executive session at 8:45pm.  No decisions were made.

  4. Stan Cass, Election Committee Chair, discussed election results. We had a 30%-40% response rate, which is very good.  Laura expressed the need to revisit voting procedures before the next election.

  5. Gloria moved/Stan seconded to approve the minutes of the June 11, 2017 Board Meeting. Passed unanimously.

  6. Laura recommended Sharone Fischer to replace Kent Brooks as Area Manager of Area 7. Sharone's bio had been posted to Samepage for Board Members to review before the meeting. Stan moved/Donna seconded to appoint Sharone Fischer as the new Area 7 Manager.  Passed unanimously.

  7. Rosemary had previously emailed some Area Managers that Roger Shaw had tendered his resignation as Area 3 Manager.  Laura verified with Roger. Jennifer moved/Stan seconded to accept Roger Shaw's resignation.  Passed unanimously. Laura will call members of Area 3 to try to find a replacement for Roger.  It may be difficult as there are not many members in this area.

  8. Larry moved/Donna seconded to separate Registrar/Secretary/Treasurer position into three distinct positions. Passed unanimously.

  9. Laura recommended Jeff Reusser as Treasurer.  Jeff's bio had been posted to Samepage for Board Members to review before the meeting. Stan spoke of Jeff's Dexter experience and his work with the Ohio Valley Dexter Breeders Assoc. Laura asked for a role call vote. Passed unanimously.

  10. Laura recommended Larry Haggard to serve as temporary Secretary for the Association. Laura asked for a role call vote. Passed unanimously.

  11. Discussion ensued about defining job responsibilities for the 3 separate positions.

  12. Laura presented ideas on outsourcing registry services and retaining a Registrar to deal with problem registrations. Discussion ensued.  Donna moved/Jennifer seconded that we outsource registry services. Laura asked for a role call vote. Passed unanimously.

  13. Jennifer moved/Gloria seconded to adjourn. Passed unanimously.

  14. Next meeting scheduled for Wednesday July 12, 2017 8pm EDT to finish agenda items not discussed tonight.

  15. Meeting adjourned 10:05pm

Respectfully submitted,

Gloria Snyder
Area 5 Manager

 

MAY 7, 2017

Purebred Dexter Cattle Association Teleconference May 7, 2017 Those present:  Stan Cass, Laura Christofk, Rosemary Fleharty, Larry Haggard, Roger Shaw, and Gloria Snyder.  Absent:  Kent Brooks, Terry Parsons and Jennifer Wetzel.  The teleconference was called to order at 7:02 p.m. CDT by Area Manager Roger Shaw. Minutes – It was moved (Stan Cass), seconded (Roger Shaw) to approve minutes from April 23, 2017.  Approved.

  1. On-Line Pedigree – It was moved (Laura Christofk), seconded (Gloria Snyder) and approved to suspend any more payments to the programmers until the Board can review the contract that was set up by Kent Brooks.

  2. Kent Brooks resignation – It was moved (Laura Christofk), seconded (Stan Cass) to accept the resignation of Kent Brooks as an Area Manager effective immediately.  Approved. (see attached e-mail)

  3. AGM – Jim Johnson will be recognized at the meeting on Saturday with a plaque “50 Years of Leadership.”  There will 94 Dexters at the show.  The AGM will be held on 7:30 p.m. on Friday evening in the cafeteria.
    The agenda will include:
    Honor Jim
    Financial Statements
    Elections
    Online Pedigree
    Journal (announce next printing)

  4. Membership participation -  It was moved (Laura Christofk), that a free membership or free registration be available to give to members for participation at the AGM to be determined by Laura and Stan.  Motion was amended to limit it to three each (free membership and free registration) (moved Stan Cass), seconded (Gloria Snyder).  Approved with one abstention.

  5. Secretary/Registrar/Treasurer – Having separate offices for the secretary/registrar/treasurer will be discussed at the July meeting after new board members and officers are in place.

  6. Next meeting –The next teleconference will be June 11 at 7:00 p.m. CDT. Adjourn – It was moved (Gloria Snyder), seconded (Roger Shaw), to adjourn. Hearing no objection, the meeting adjourned at 8:20 p.m. CDT. Submitted by, Rosemary Fleharty Secretary/Registrar
     

APRIL 23, 2017

Purebred Dexter Cattle Association Teleconference April 23, 2017 Those present:  Stan Cass, Laura Christofk, Rosemary Fleharty, Larry Haggard, Roger Shaw, Gloria Snyder and Jennifer Wetzel.  Absent:  Kent Brooks and Terry Parsons.  The teleconference was called to order at 7:12 p.m. CDT by Area Manager Roger Shaw.

  1. Minutes – It was moved (Larry Haggard), seconded (Stan Cass) to approve minutes from March 12, 2017.  Approved.

  2. Elections – It was moved (Laura Christofk), seconded (Gloria Snyder) to postpone the mailing of ballots to June 1 and the deadline for ballots to be returned to be July 1.  Approved

  3. It was moved (Roger Shaw), seconded (Laura Christofk) to have all bios of nominees by May 10.  Approved.

  4. Journal – It was moved (Laura Christofk), seconded (Larry Haggard) to make the next issue of the Journal the Spring/Summer.  Approved.  It was suggested that it be mailed in July.

  5. Next meeting –The next teleconference will be May 7 at 7:00 p.m. CDT.  Discussion will be held regarding items for discussion at the Annual Meeting to be held in Ohio.

  6. Adjourn – It was moved (Stan Cass), seconded (Larry Haggard), to adjourn. Hearing no objection, the meeting adjourned at 8:10 p.m. CT. Submitted by, Rosemary Fleharty Secretary/Registrar

 

MARCH 12, 2017

Purebred Dexter Cattle Association Teleconference March 12, 2017 Those present: Kent Brooks, Stan Cass, Laura Christofk, Rosemary Fleharty, Terry Parsons, Roger Shaw, Jennifer Wetzel and Gloria Snyder.  Absent:  Larry Haggard.
The teleconference was called to order at 7:02 p.m. CDT by Vice President Terry Parsons.

  1. Minutes – It was moved (Roger Shaw), seconded (Stan Cass) to approve minutes from January 8, 2017.  Approved.

  2. AGM – Stan Cass indicated that the annual meeting will be on Friday evening at 7:30 p.m.  It was moved (Roger Shaw), seconded (Jennifer Wetzel) and approved with one objection to donate $500 from the PDCA to the Ohio Valley Dexter Breeders to assist with the annual meeting, show and sale. The agenda for the AGM will be discussed at the April teleconference.

  3. There will be 12 farms bringing animals to the show.  A raffle will be held for a Dexter steer, a mule foot pig and other items.  There will also be a potluck dinner held on Friday evening.

  4. Elections – It was moved (Laura Christofk), seconded (Stan Cass) to postpone elections so that members can be made aware of the upcoming elections.  It was moved (Gloria Snyder), seconded (Roger Shaw), to amend the motion to extend the nomination deadline to March 31.  The motion with the amendment was approved.  Rosemary will send out a special mailing via U.S. mail to all members notifying them of upcoming elections.

  5. Online Pedigree – Kent Brooks indicated that the online pedigree program was now ready for review.

  6. By-Law Changes – Any suggested changes for the By-Laws or items for the Agenda must be received by the Secretary by April 1.  It was suggested that staggering terms for Board members be added to the agenda for the Annual Meeting as a By-Law change.

  7. Next meeting –The next teleconference will be April 9 at 7:00 p.m. CDT.

  8. Adjourn – It was moved (Roger Shaw), seconded (Gloria Snyder), to adjourn. Hearing no objection, the meeting adjourned at 8:05 p.m. CT. Submitted by, Rosemary Fleharty Secretary/Registrar

 

JANUARY 8, 2017

Purebred Dexter Cattle Association Teleconference January 8, 2017 Those present: Kent Brooks, Stan Cass, Laura Christofk, Rosemary Fleharty, Larry Haggard, Terry Parsons, Roger Shaw, Jennifer Wetzel and Gloria Snyder.  The teleconference was called to order at 7:10 p.m. CT by Vice President Terry Parsons. Minutes – It was moved (Larry Haggard), seconded (Roger Shaw) to approve minutes in total from November 13, December 11 and December 18.  Approved.

  1. President Resignation – It was moved (Roger Shaw), seconded (Stan Cass) and approved to accept Jim Johnson’s resignation from President due to health reasons.  Terry Parsons will conduct the president’s duties until the election of officers is complete.

  2. Life Time Member – It was moved (Roger Shaw), seconded (Gloria Snyder) and approved with one dissenting vote (Laura Christofk) that Terry Parsons would be given a life-time membership.

  3. Recognize Jim Johnson – It was moved (Roger Shaw), seconded (Stan Cass) and approved to make a plaque for Jim and present it to him at the AGM recognizing his service to PDCA.  Stan Cass will get the plaque and Jim will also be recognized by some additional ongoing recognition – youth award or something similar.

  4. Stan will investigate what the Board should do and make a recommendation to the Board Election Information will be in the upcoming Journal.

  5. AGM – Stan Cass is working with the Ohio Valley Dexter group on the AGM.  Information on the AGM will be in the Journal.  The annual meeting will be on Friday evening at 7:30 p.m.

  6. Online Pedigree – Kent Brooks indicated that the group working on the online pedigree program now has a copy of Paradox and will be moving forward with the work.

  7. Polled Heifer Project – Roger Shaw indicated that no new information was available at this time from Germany.

  8. Next meeting –The next teleconference will be February 12 at 7:00 p.m. CT. Adjourn – It was moved (Roger Shaw), seconded (Larry Haggard), to adjourn. Hearing no objection, the meeting adjourned at 7:32 p.m. CT. Submitted by, Rosemary Fleharty Secretary/Registrar

Purebred Dexter Cattle Association

of North America

PO Box 135   Edwards, MS  39066

(844) PDCA-NOW

PDCANOW@gmail.com

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